Category All, Best Practices Top 10 Modern HR Tools for More Productive Workplaces Your role as a modern HR often makes you juggle multiple tasks and responsibilities. However, many of your tasks can be very time-consuming if you don’t have access to the right HR tools. October 21, 2019 By Guest Author Why Modern HR Needs New Tools Your role as a modern HR often makes you juggle multiple tasks and responsibilities. However, many of your tasks are time-consuming but smaller manual work while others are quick but require strategic planning. As we’ve moved our work environments onto tools like Slack and evolved our work processes to include smarter automation, it’s important that the HR also evolves to pick up modern HR tactics. As an example, it can be extremely hard for employers to implement new employee recognition and rewards ideas without the right tools. That’s why we have a list of the 10 types of apps you need to add to your everyday tools to ensure your HR processes are more productive and less time-consuming. Top 10 Tools for Modern HR The HR tech industry has been rising exponentially in the past few years. There are hundreds of different HR tools that enable employee and candidate experience and success. Let’s take a look into the 10 tools every HR professional should consider using. 1. Project Management From handwritten to-do lists to manual spreadsheets, project management used to look completely different than it does today. But, as companies evolve to be more collaborative, with multiple stakeholders coming in at different stages of a project, a complex spreadsheet isn’t going to cut it. Instead, modern HRs need to adopt smart project management tools that take the workload out of your project planning. These project management tools allow you to get the visual representation of your projects, assign people, attach important documents, define timelines and many more. If you are looking for such solution, check our BoardFlo. 2. Attendance and leave management One of the most important aspects of a modern HR’s role is to manage employee attendance. The current systems in place aren’t ideal. Biometric fingerprint scanners are expensive and sometimes faulty while emailing HR every time you take a leave is tedious. Since you already have a work communications tool, why not maximise its potential by having employees check-in and send alerts about their leaves using this tool? AttendanceBot is your complete attendance and leaves management solution. Employees just need to send the smart bot a message when they step into the office and when they step out and it records the employee’s hours at work instantly. When taking leave, employees just need to send a message about their leave and the manager in charge of them receives a message asking for approval. This system makes it easy for HRs to just monitor leave and attendance and escalate concerns when required. The data from the leaves and hours worked is swiftly recorded on a robust dashboard, allowing the HR to access the information at any time. 3. Shift management If your company works with shift workers, it’s important to have an effective and efficient system that makes planning shifts simpler and doesn’t miss out on shift schedule changes. When working with multiple shift workers, it’s also important that you plan shift hours equally while also tracking the hours put in by each worker. You can use AttendanceBot for your shift planning and management needs as well. Since the app integrates onto your communication tool, shift alerts are sent directly to your employees, and any changes in shift schedules can be made within the communication platform. As an HR, you get access to a dashboard that organizes shift schedules beautifully, letting you filter and view schedules and track hours worked. 4. Expense management From reimbursements to day-to-day supply budgets— every HR has a monthly expense report they need to manage, keep track of people who have been reimbursed, and ensure timely purchase for office requirements. But multiple expense-related tasks doesn’t have to make your head spin! Set up smart expense management tools like ExpenseTron to automate expense report creation and view your monthly expenses and real-time expenses as they are added. Instead of having to manage a handwritten expense record, plug in your managers to this app to ensure each of them records every expense made. With a smart tool like this, you spend less time calculating your expenses and have more time improving systems and create value for employees. 5. FAQs and Issue management Every office is sure to have a set of often-asked questions— from the WiFi password to copier paper. But, asking these questions doesn’t have to mean interrupting the HR on a daily basis. Instead, modern HR should set up an office wiki, one that includes answers and details to the smaller requirements for everyday work. Set up a helpdesk that also takes in issues that employees have on a daily basis. This way, you don’t have to deal with incessant emails or in-person meetings. Instead, all issues can be resolved through your work communication app. Use FAQ and issue management apps like OfficeAmp to smartly navigate everyday office needs and avoid distractions. 6. Recruitment management Recruitment season is hectic for HR. However, smart recruitment management apps have simplified recruitment processes, saving time and energy for the modern HR. A great recruitment management app shows you the sequence for every potential candidate, stores details about every candidate, and allows you to add real-time updates and feedback about the candidate. Such an app also has the capability to send automated emails to the candidate, keeping them informed and describing next steps. Moreover, there are tech recruitment software solutions such as HackerEarth that help companies hire hard-to-get tech talent. In addition to recruitment software such as ATS, many companies also use online talent assessment software to evaluate their candidates. Every modern HR should use a recruitment management system such as TalentLyft so that they can smartly organize their tasks come recruitment season. 7. Onboarding The next big task every HR has after recruiting their perfect talent is to onboard them. As a lot of statistics on onbarding prove, employee onboarding is crucial for employee success. Good onboarding process engages with the new employee for the first two weeks, getting them immersed into the office and their work slowly and encouraging them to ask questions, raise doubts, and give feedback. But all this can’t be done by just a person, right? Instead, HRs can pick up an automated onboarding app that does this work for them. A good onboarding app lets you define and follow your internal onboarding processes. Check out Typelane, and easy to use employee onboarding software. 8. Employee Feedback Understanding your employees’ needs and roadblocks is just as important as bringing in good talent. This is why feedback collection— as simple it is— is a crucial step before evaluating the office environment, changing processes and even just correcting day-to-day work behavior. However, providing meaningful feedback to employees is hard to do without the right technology. Simplify your feedback process with apps designed for work feedback collection. Apps like FeedBck allow you to collect employee responses in real-time, giving you key insights into how processes need to change as projects happen. 9. Employee Health and Well Being Improving employees’ health, well being and work life balance have become one of the main priorities for many employers. This is not surprising as investing in employees’ health significantly reduces healthcare costs, employee absenteeism and increases employee’s satisfaction and productivity. With modern HR tools such as Healthain, you can encourage your employees to be more active and reward them for new behaviors. 10. Employee recognition A great work environment recognizes the work done by employees. Recognizing the work done by your team has proven to boost work performance and productivity. Employees who were credited for their contributions come forward with more solutions and take more ownership of their work. But, if your office has 50+ employees, employee recognition is sure to eat up your time. But, as always, there’s an app for this! Set up a rewards and recognition platform like JobPts to automate employee recognition. With such an app, you can award points for work done by your employee, motivate them to do more work and retain them successfully. The points system keeps track of the achievements your employee has and these points can be redeemed for benefits, incentivizing employees to be more engaged at work. Which Modern HR Solutions are You Using? We hope this list of modern HR solutions will help you work smarter and create a productive HR environment! Is there a solution type we missed? Let us know which modern HR tools that you are using should definitively be added to this list?