Employee of the Quarter – Nomination Program

Phase 1: Planning

Step 1: Start by setting up program goals

Before launching your nomination program, it’s essential to define clear goals that outline what you aim to achieve and how you plan to achieve it. This foundation ensures your program aligns with your objectives and delivers measurable outcomes. 

No matter the program type, we recommend selecting a set of core values to guide its purpose. These values should reflect your company’s mission while complementing the specific objectives of the program. 

• Example Goal: Boost employee engagement by incorporating gamification and recognizing the most proactive individuals in the organization. 

• Key Performance Indicator (KPI): Measure success by tracking the number of individuals nominated. 

Example Values: 

1. Proactivity: Employees that take initiative and contribute their best ideas. 

1. Collaboration: Highlighting the power of teamwork in driving success. 

1. Excellence: Employees that consistently go above and beyond. 

1. Continuous Improvement – Embracing a culture of refining processes and ideas for better outcomes. 

By establishing these key elements, your program will resonate with employees, inspire participation, and nurture a culture of recognition and appreciation throughout the organization. 

Phase 2: Setup 

Once you’ve defined your program details and objectives, leverage your recognition and rewards platform to configure it. This is usually done through the Admin Center. Below is an example of how you can set up the program using our platform. 

Step 1: Create transparent program guidelines and description 

Every program should include a clear name, an engaging description, and a representative image to ensure employees quickly grasp its purpose and objectives. 

Program Name: Employee of the Quarter 🥇  

Program Description: Outstanding contributions deserve recognition! 🌟 This program celebrates employees who excel in their roles each quarter, making a lasting impact on their teams and the organization. 🏆 Managers and peers can nominate individuals who consistently go above and beyond, highlighting excellence at both local and global levels. 🌍 

Step 2: Define program rules within your recognition platform

Nomination programs can consist of several phases: the nomination phase, the voting phase, and the announcement of winners. All these details can be easily set up in the admin center of the recognition and rewards program. 

Please note that all rewards and recognition providers have different configuration options available for nomination programs. It’s up to you to find what works best for your organization. 

For example, you can design a yearly program with the following timeframes: 

• Nomination period: 45 days 

• Voting period: 10 days 

• Announcement phase: 5 days 

Employees can nominate up to 3 exceptional individuals and cast 3 votes, with internal team votes each carrying higher weight. (Note: Vote weights can vary, for instance, internal team nominations may carry more weight than external ones, or vice versa). 

You can also define specific criteria for selecting winners. For example, this program can have one winner per country, per quarter. 

Additionally, you can decide whether to include an approval process. This program can have two levels of approval, the first being the nomination recipient manager and the second level of approval being the HR manager. 

Step 3: Choose the right way to notify your employees 

Notification channels should be tailored to your workforce’s needs and preferences. For example:  

• For deskless employees: Use SMS notifications if they don’t have access to work emails or devices like computers and tablets. 

• For desk-based employees: Choose email or desktop app notifications, as they typically have access to these technologies. 

By aligning communication methods with your workforce, you ensure that every employee stays informed and engaged with the program. 

Phase 3: Communication & Engagement

Effective communication is crucial for success. Ensure your communication plan covers before, during, and after the program implementation. Tailor it to include a mix of digital and offline channels for maximum impact. 

Step 1: Digital Promotion Templates 

Before Go-Live Announcement 

Subject Line:🚀 Celebrating Excellence: New Nomination Program Launching Soon!

 

Body: 

Hey [FIRST_NAME], 

 

Get ready to shine a spotlight on outstanding achievements! ✨ 

 

We’re thrilled to announce the upcoming launch of our quarterly Nomination Program, designed to celebrate and reward employees who go above and beyond. Whether it’s recognizing innovative ideas 💡 or celebrating teamwork 🤝, this program gives you the chance to highlight the incredible contributions of your colleagues. 

 

Here’s what’s in store: 

• Nominate your peers or team members who inspire you. 

• Cast your vote to help decide who takes the spotlight. 

• Celebrate with winners as their achievements are recognized across the organization! 

 

Stay tuned for more details on how you can participate. Together, let’s build a culture that celebrates excellence and motivates everyone to reach new heights! 🚀 

 

The countdown to recognition and rewards has begun—don’t miss it! 🎉 

 

Best regards, 

[YOUR COMPANY’S NAME] 

 

Go-Live Announcement

Subject Line:✨ Celebrate Excellence: Employee of the Quarter Program is Here!

 

Body:

Hey [FIRST_NAME],

The wait is over—our Employee of the Quarter program has officially launched! 🎉 

 

It’s time to recognize the outstanding individuals and teams who go above and beyond to make a difference. Whether it’s creativity, collaboration, or exceptional performance, this is your opportunity to shine a light on excellence across our organization. 

 

Here’s how you can participate: 

• Nominate a colleague or team who inspires you. 

• Vote for the nominees you believe deserve the spotlight. 

• Watch as we celebrate the winners and their incredible contributions! 

Your participation helps foster a culture of recognition and appreciation, inspiring everyone to strive for greatness. Don’t miss this chance to elevate your peers and make your voice heard! 

 

[PROGRAM LINK] 

 

✨ Nominate and vote today—let’s celebrate our stars together! 

 

Best regards, 

[YOUR COMPANY’S NAME] 

 

After Go-Live Reminder 

After the program launch, continuously engage employees, here is one example:

Subject Line:⏳ Last Chance to Vote: Employee of the Quarter!

 

Body:

Hey [FIRST_NAME],

 

Time is running out! Today is the final day to cast your votes for our Employee of the Quarter program. 🌟 

 

This is your opportunity to help us celebrate the colleagues and teams who inspire us all with their hard work, creativity, and collaboration. Don’t miss the chance to make your voice count! 

 

✅ Here’s what you need to do: 

• Review the amazing nominees. 

• Cast your votes by the end of the day! 

 

Your vote helps us highlight the incredible talent and dedication across our organization. Let’s end this quarter on a high note by recognizing those who truly shine! 

 

[PROGRAM LINK] 

 

⏰ Voting closes at midnight—don’t wait! 

 

Best regards,
[YOUR COMPANY’S NAME] 

 

Step 2: Nomination Program Promotion 

Offline Communication Ideas: 

Promote your nomination program using offline communication strategies. Here is an example of some of the offline communication strategies we recommend to our customers: 

• Launch Events: Organize a festive kickoff event featuring flyers, photo booths, and printed recognition cards. 

• TV Displays: Use large screens to showcase the program’s social wall, spreading holiday cheer in real-time. 

• Kiosks: Set up kiosks for employees to participate in the program, especially in high-traffic areas. 

• Posters: Place eye-catching posters in common areas to announce and explain the program. 

Online Communication Ideas: 

Additionally, you can also use online communications channels to boost program visibility and engagement. Here are several ideas: 

• Email Banners: Add a festive banner to emails to remind employees of the program. 

• SharePoint Banner: Highlight the program on your internal SharePoint homepage. 

• Landing Page Promotions: Feature an engaging landing image inside the recognition system that is linked directly to the program for easy access. 

• Platform Announcements: Use your internal communication platform to share updates and details. 

Phase 4. Measurement  

Monitor and evaluate the success of your nomination program using reporting tools. For example, our system features comprehensive reports that provide valuable insights into key metrics, such as: 

• Most Recognized Innovation Values: Discover which innovation values resonate most with your employees by analyzing nomination trends. 

• Number of Nominated People and Teams: Identify your top innovators by tracking the number of nominations for individuals and teams. 

These data points enable you to refine your strategy, enhance engagement, and drive program success. Use these insights to celebrate achievements and make informed, data-driven decisions for future initiatives.