5 Editable Employee Evaluation Forms [TEMPLATES INCLUDED] 

Why Should Managers Use Forms to Evaluate Employees 

The obvious reason for using employee evaluation form is the ability to note down everything you discuss with your employees during your evaluation. Since continuous employee feedback is crucial for your company’s success, you should perform your employee evaluations as often as possible. 

Moreover, there are several other reasons why employee evaluation forms are an important addition to your feedback practice. 

1. Employee evaluation forms ensure useful feedback 

If you disclose contents of your employee evaluation form with your employees, it can serve them as a constructive feedback material. More specifically, your employees would clearly see what areas of their work performance they can work on, and if their efforts are recognized. 

Check out how you could give timely, constructive feedback to your employees with FeedBck. 

2. Set performance goals using employee evaluation forms 

Similar to previous point, employee evaluation forms provide your employees with a list of goals you jointly set during an evaluation. Setting goals directs your employees’ actions and behaviors towards a desired outcome. By doing this, you can engage your employees and reap all the benefits that come with employee engagement.

3. Employee evaluation forms remind employees of workplace standards 

Have some of your employees ever had trouble sticking to some workplace standards like dress code, appropriate behavior or other? Noting these down in your employee evaluation form can provide your employees a useful reminder of their accidental oversights. 

4. Make informed decisions by checking your employee evaluation forms  

By noting your employees’ performance progress continuously, you will have documented grounds for promotion, pay raise or even layoffs in some cases. Therefore, it helps you be more objective or pass on some substantial information about employees’ performance to the decision-makers.  

✒️ If you’re looking to appreciate your employees’ hard work, get our editable employee appreciation letters and emails. 

5. Employee evaluation forms help you plan employee growth 

In case you have been regularly evaluating your employees, you will have a clear impression of your employees’ capabilities and future goals. Importantly, these can help you plan your employees’ career growth and serve your employee as a motivating vision board! 

6. Employee evaluation forms remind you on how to help your employees 

As a manager or HR professional, you are probably aware of how crucial it is to be a good leader. By showing empathy and interest in your employees’ struggles, you can build a better relationship and build trust among your employees. Furthermore, when supervised by an engaged leader, employees are 59% more likely to be engaged themselves. 

7. Identifying top performers with consistent employee evaluation forms 

Sometimes, it may be hard to notice the best performers in your team. By using employee evaluation forms consistently and keeping the similar measures for ooal fulfillment, you could easily track your employees’ performance and notice any outliers. The employee evaluation form will help you be as impartial as you can. 

8. Recognize and reward based on employee evaluation forms 

Employee recognition drives your employee engagement, employees’ job satisfaction and retention. By remarking your observations in an employee evaluation forms, you will be able to identify acts for which of your employees could be recognized and rewarded.  

Employee recognition increases employee engagement, boosts productivity and lowers the employee turnover rates. 

✒️ You can check how our Recognition and Reward Platform JobPts could help you implement the appreciation culture in your company. 

Employee Evaluation Form Templates 

You can find five examples of employee evaluation forms below. Check when and why you should use which one, and make sure to download all these employee evaluation form templates. You can edit them according to your own preferences.

Employee Evaluation Form #1  

If you are looking to evaluate your employees according to standard criteria, you can use this employee evaluation form. Since it also offers a rating scale, it helps you to pin down your score in different evaluation categories. 

What is usually recommended is also understanding these categories. For example, what does “communication” stand for? Don’t let it be just an elusive term you rate your employees on. Think about actions or behavior your employees should display in different situations. Which actions are deemed as unacceptable or as exceeding expectations?

Employee Evaluation Form #2 

This employee evaluation form is a blank start for managers who have their own evaluation categories. Note that it has a comment section in which you can write the additional explanation of your rating. 

If you are looking for a rating scale, feel free to borrow one from the previous example. 

Employee Evaluation Form #3 

Setting performance goals and evaluating your employees according to their completion is one of best practices in employee evaluation. Therefore, you will notice that this employee evaluation form is centered around goals. It is more descriptive in nature and allows you to get a lot of feedback from your employee. 

By noting down the biggest challenges your employees have and their own perspective on their performance, you will be taking a deeper look into your employees’ motivation, job satisfaction and engagement. Additionally, creating an employee-centered evaluation can help you build trust between you and your team.

Employee Evaluation Form #4 

Here is another example of employee evaluation form that has predefined categories for evaluation. Additionally, there is a section for your remarks where you can write down additional questions or comments that came up during the evaluation.

Employee Evaluation Form #5 

This employee evaluation form is focused entirely on goals. The main premise is that you will want to rate your employees’ performance on previously set goals, discuss why and how they were or were not achieved, and continue to set new goals.  

This will allow both you and your employee to have a clear vision of what will be evaluated next time you meet. Furthermore, it adds to the idea of continuity you ideally want to achieve with your evaluation practice.

9 Employee Evaluation Tips 

You are probably not too comfortable giving employee reviews. You are not alone – 44% of managers really dislike it as well! However, here is a list of useful tips to follow in order to give your employees an enjoyable and constructive evaluation. 

In addition to employee evaluation forms, here are some best practices you can apply when evaluating your employees’ performance. 

1. Make employee evaluation continuous 

Most of employees want to hear timely and constructive performance feedback as often as possible. Therefore, if you implement continuous employee feedback, you will build a tighter relationship with your team and engage your employees more.  

2. Set goals  

Setting goals together with your employees will ensure transparency and minimize the stress over evaluation. If your employees know what they will be evaluated for, it gives them control to navigate the positive outcome and accomplish the goals you jointly set.  

3. Make it less formal   

80% of Gen Y say they prefer on-the-spot recognition over formal reviews. Therefore, in addition to using your employee evaluation forms in formal evaluation, try to give feedback as much as you can. It can reshape the communication culture in your company!

4. Focus on the positive  

Did you know that teams led by managers who focus on their weaknesses are 26% less likely to be engaged? Even if your team members did not accomplish all their goals, try seeing the glass as half full. This will show your team support and make them work harder! 

5. Be specific in your criticism   

According to research, employees prefer corrective feedback over praise and recognition. Therefore, address the issues that your employees should work on specifically and give them constructive feedback. 

6. Allow peer-to-peer feedback  

76% of employees are motivated by positive feedback from their peers. Moreover, peer-to-peer feedback creates a culture of open communication, innovation and growth in your company.  

✒️ See how you can implement peer-to-peer feedback in your company with FeedBck.